Getting your content into Gridly is the first step to streamline your localization workflow. Whether you're managing translations, game assets, or any multilingual content, this guide will help you add your first content to either the CMS or TMS module.

Choose your starting point

Content Management System (CMS): Best for organizing and tracking content that you'll translate and update regularly. Use this if you want to manage your content as the single source of truth.

Translation Management System (TMS): Best for managing translation projects with specific workflows, due dates, and translator assignments. Use this if you need to manage translation jobs and track project progress.

Add content to the CMS module

The CMS module helps you organize, track, and update all your content from a single source of truth - Grids. There are several ways to add your own content to the CMS module:

Import file

Upload your existing content files directly to Gridly. This is the quickest way to get started when you have content stored in spreadsheets, documents, or translation files.

1. In Gridly homepage, open the CMS module.
2. On the project page, click + Add Grid and select Import file.
3. Select a file into Gridly. Refer to the following articles to configure settings for your file type:
   • Import CSV files 
   • Import Excel files (XLSX)
   • Import JSON files 
   • Import PO files

 

 

Use connectors

Connect Gridly with external data sources to sync your content automatically. Gridly connectors create automated data pipelines that transfer data from your sources to Grids in seconds.

1. In Gridly homepage, open the CMS module.
2. On the project page, click theicon in the top toolbar.
3. Select Gridly connectors from the side panel, switch to the Sources tab.
4. Create a source (your external data location):
   • Click + New source in the Sources tab
   • Choose your source type. Refer to the following articles to configure your connector settings:
     • Import data from Google Sheets 
     • Gridly connector - MySQL 
     • Gridly connector - PostgreSQL

5. Create a connection to link your source to a Grid:
   • Go to the Connections tab and click + New connection.
   • Select your source and specify which data to sync.
   • Choose an existing Grid or create a new one as your destination.
   • Map columns between your source and Grid.
   • Click Finish to complete the setup.

6. Sync your data:
   • Click thebutton in your connection to sync data from the source to your Grid.
   • Whenever your source data updates, sync again to keep data in Grids up to date.

 

 

Create a Grid and add content directly

Build a custom Grid from scratch when you want full control over your content structure. This approach is perfect when you don't have existing files or need a specific layout for your content.

For localization setup (managing multiple languages):

1. Click the Localization setup tab
2. Enter your Grid name
3. Select source language: Choose your primary content language
4. Select target languages: Add the languages you want to translate into
5. Add other columns: Create additional columns for metadata, context, or other information. Choose appropriate column names and data types for your content.
6. Click Create.
7. Start adding content: Click in any cell to begin entering your content. You can also import content files into existing Grids, learn more in this article: Localization Export and Import.

 

 

Add content to the TMS module

The TMS module is designed for managing translation projects with specific workflows, due dates, and team assignments.

Step 1: Set up your Project structure

1. In Gridly homepage, open the TMS module.
2. Create a Project. Refer to this article to configure Project settings: Projects in Gridly TMS 

3. Create a Category within your Project to organize translation work. Refer to this article to configure Category settings:  Categories in Gridly TMS

Step 2: Upload your file to create a Job

1. Open your Category.
2. Click Upload file.
3. Select your file (supports DOCX, PDF, CSV, PO, XLSX, SRT, XLIFF, PPTX, HTML) and configure settings. Refer to this article to configure Job settings: Jobs in Gridly TMS.
4. Edit Job workflow steps by deselecting any unwanted steps. 
5. Click Next to preview.
6. Click Complete to create the Job. A newly created Job will contain Tasks generated from the selected target languages and workflow steps. Each Task can be assigned to a translator with its own due date and priority. Refer to this article to learn more about Tasks: Tasks in Gridly TMS.

Next steps

Once your content is imported, explore these features to enhance your localization workflow:

For CMS module:

• Automations: Set up automated workflows to streamline repetitive manual tasks.
• Dependencies: Track content changes and translation status automatically.
• Version control and branching: Manage different versions of your content safely.
• Column data types: Learn about the various data types you can store in Grids.

For TMS module:

• QA check: Ensure translation quality with automated quality assurance rules.
• QA report: Generate comprehensive quality reports for your TMS Jobs.

For both CMS and TMS:

• Translation Memory: Reuse previous translations to improve consistency and speed.
• Glossary: Maintain consistent terminology across all your translations.
• Pre-Translation wizard (Beta): Automatically populate translations using Translation Memory and machine translation.

Need help?

If you encounter any issues while importing your content:

• Contact our support team at team@gridly.com.
• Schedule a demo or onboarding session for personalized guidance.