Help center

    Start for free    Sign in search

      Getting Started Add Content Billing & Account FAQs

      Permission overview

      Thy Nguyen

      Updated on June 25th, 2025

      Table of Contents

      Company role Project role permissions

      Each member in your company has two roles: Company role and Project role. This article outlines the different actions that can be taken by members depends on their Company role and Project role.

      Click here to learn more about Company Roles, Project Roles and Company Group.

      Company role

      There are four default Company roles: Owner, Admin, User, and TMS Manager. Each has its own set of permission which are organized into three main categories:

      • Company management: Controls access to company-wide settings and administrative functions
      • CMS: Governs access to the CMS module
      • TMS: Controls access to the TMS module

      Company management

        Owner Admin TMS Manager User
      Billing
      Add/change payment information ✅ ❌ ❌ ❌
      Upgrade/downgrade subscription plan
      View billing history and billing details
      Company information
      Update name, logo, description ✅ ❌ ❌ ❌
      Company security
      Enforce and stop Two-factor authentication (2FA) ✅ ❌ ❌ ❌
      Set Single Sign-on
      Company statistics
      View company statistics ✅ ✅ ✅ ❌
      Groups
      Add or delete groups ✅ ✅ ❌ ❌
      Add or remove members from a group
      Grant Group access to Project, Database, Grid/Branch and View
      Company roles
      View default roles' permissions ✅ ✅ ❌ ❌
      Create/update or delete Custom roles
      Members
      Accept/remove invitations ✅ ✅ ❌ ❌
      Activate/deactivate members
      Delete a member
      Update a member's Company roles
      Update a member's Project roles
      API keys
      Add/remove API keys ✅ ✅ ❌ ❌
      Company integrations
      Install/uninstall, and manage integrations for the company ✅ ✅ ❌ ❌
      Projects
      Create, update and delete Projects ✅ ✅ ❌ ❌
      Have all the privileges of a Creator under a Project
      Create, update and delete Templates
      Translation memory
      Import/export strings into a TM ✅ ✅ ✅ ❌
      Create, update, cleaning a TM
      Assign a TM to Projects
      Synchronize TM
      Manage Audit Log
      Grant ability to access company Audit log ✅ ✅ ❌ ❌
      Gridly QA
      Define and manage Gridly QA settings ✅ ✅ ✅ ❌
      Run Gridly QA
      LQA
      Set default LQA Model ✅ ✅ ✅ ❌
      Define custom LQA model
      Glossary
      Create, update and delete a Glossary ✅ ✅ ✅ ❌
      Add, edit, and remove terms in a Glossary
      Custom Tags
      Add, edit or remove custom Tag list ✅ ✅ ✅ ❌
      Add, edit or delete tags in custom Tag list
      Locales
      Add/remove languages in locales setup ✅ ✅ ❌ ❌
      Manage Translation Import
      Grants ability to toggle showing warning and choose default merge cell option ✅ ✅ ✅ ❌
       
       

      CMS

        Owner Admin TMS Manager User
      Projects
      Create, update and delete Projects and edit everything within Projects. ✅ ✅ ❌ ❌
      Gridly Lambda function
      Create, update, and delete Gridly Lambda functions and track function logs. ✅ ✅ ❌ ❌
      Queries
      Access and manage query functions ✅ ✅ ❌ ❌
      Workflow
      Manage workflow ✅ ✅ ❌ ❌
      CDN
      Manage CDN ✅ ✅ ❌ ❌
       
       

      TMS

        Owner Admin TMS Manager User
      Manage TMS
      Grant ability to manage the TMS module ✅ ✅ ✅ ❌
      Project assignment
      Can be assigned to projects ✅ ✅ ✅ ❌
      Category assignment
      Can be assigned to categories ✅ ✅ ✅ ❌
      Job assignment
      Can be assigned to jobs ✅ ✅ ✅ ❌
      Task assignment
      Can be assigned to tasks ✅ ✅ ✅ ✅
       
       

      Project role permissions

      There are six default Project roles, each has its own set of permissions for the CMS and TMS modules:

      • Creator: Has full access to all CMS functions including project management, databases, Grids, automation, and branches. Also full TMS project, category, job, and task management capabilities.
      • Editor: Can manage CMS grids, columns, records, and translation features, with access to TMS job and task management but not higher-level TMS project or category functions.
      • Localization Manager: Focuses on content and localization management with CMS grid, record, and translation access, plus full TMS project, category, job, and task management capabilities.
      • TMS Admin: Has limited CMS access (mainly record updates and translation services) but comprehensive TMS management across all levels - projects, categories, jobs, and tasks.
      • Translator: Has minimal CMS permissions limited to specific translation functions and column aggregation, with TMS access restricted to task-level work only.
      • Viewer: Has read-only access with no editing permissions in either CMS or TMS modules.

      If you need help to change a member's Project Role and Company Role, click here.

      CMS

        Creator Editor Localization Manager TMS Admin Translator Viewer
      Project member
      Edit project member's role ✅ ❌ ❌ ❌ ❌ ❌
      Share group to project
      Database
      Create, update, delete, backup, restore databases ✅ ❌ ❌ ❌ ❌ ❌
      Grid
      Create, update, delete, duplicate, back up, restore Grids ✅ ❌ ❌ ❌ ❌ ❌
      Manage Dependency ✅ ✅ ❌ ❌ ❌ ❌
      Import/Export data on grid ✅ ✅ ✅ ❌ ❌ ❌
      Import Warning settings ✅ ❌ ❌ ❌ ❌ ❌
      Manage Grid setting
      Export History ✅ ✅ ✅ ❌ ❌ ❌
      Push to memoQ/Phrase ✅ ❌ ❌ ❌ ❌ ❌
      Run AutoQA
      Run in Google Connector
      Run Gridly QA ✅ ✅ ✅ ❌ ✅ ❌
      Automation
      Create, update, delete automation ✅ ❌ ❌ ❌ ❌ ❌
      Branch
      Create, update, delete and merge branches ✅ ❌ ❌ ❌ ❌ ❌
      Access views
      Create, update & delete access views ✅ ❌ ❌ ❌ ❌ ❌
      Show/Hide columns in access views
      Add/Remove/Update View filter/sort
      Enable/disable share view
      Edit column aggregation ✅ ✅ ✅ ❌ ✅ ❌
      Column
      Create, update, delete, reorder columns ✅ ✅ ❌ ❌ ❌ ❌
      Manage path
      Record
      Create, delete, reorder records ✅ ✅ ✅ ❌ ❌ ❌
      Update record ✅ ✅ ✅ ✅ ✅ ❌
      Format cell's color ✅ ✅ ✅ ❌ ✅ ❌
      Export record history ✅ ✅ ✅ ✅ ✅ ❌
      Translation
      Edit cell of assigned languages ✅ ❌ ❌ ❌ ✅ ❌
      Import/Export localization ✅ ❌ ❌ ❌ ✅ ❌
      Add new terms to Glossary ✅ ✅ ✅ ❌ ✅ ❌
      Use Machine translation service ✅ ✅ ✅ ✅ ❌ ❌
      Ticket
      Create, Edit, Delete ticket ✅ ✅ ✅ ✅ ✅ ❌
       
       

      TMS

        Creator Editor Localization Manager TMS Admin Translator Viewer
      TMS Project
      Update project details, due date, priority, assignee ✅ ❌ ✅ ✅ ❌ ❌
      Eligible to transfer project assignment
      TMS Category
      Create, delete category ✅ ❌ ✅ ✅ ❌ ❌
      Update category details, due date, priority, assignee
      Eligible to transfer category assignment
      TMS Job
      Create, delete job ✅ ✅ ✅ ✅ ❌ ❌
      Update job details, due date, priority, target settings, status, assignee
      Eligible to transfer job assignment
      TMS Task
      Update task details, due date, priority, status, assignee ✅ ✅ ✅ ✅ ✅ ❌
      Eligible to transfer task assignment
       
       

       

       

       

      Was this article helpful?


      4 out of 4 found this helpful

      Still need some help?

      Contact Support

      Related Articles