A Glossary is a database containing single words or expressions related to a specific subject. Using a Glossary can help keep translations consistent and reduce translation time.
A glossary consists of terms. When a term in the source language is detected, it will automatically be highlighted and shown in the suggestion pop-up.
Setting up a Glossary in Gridly is easy, you can add terms and terms details manually or by importing a CSV/TBX file.
Using a Glossary in a Grid
Once a translator starts editing the cell in the target language column, every detected term will be highlighted and shown in the Glossary tab in the suggestion pop-up.
- Use Shift+Tab to switch between Translation Memory and Glossary in the suggestion pop-up.
- Double click, or click
to insert a term.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/13131/3212293/Use_Glossary_in_Grid.gif)
Create a Glossary
Prerequisites
Owner and Admin users have appropriate rights for managing Glossaries by default. To grant the ability for other custom roles, please refer to this article: Manage Company Roles.
- From the Homepage, click
next to the company name and select Localization settings from the drop-down menu.
- Select Glossary in the left pane.
- Click Add Glossary to create a new Glossary.
- Enter the following information:
- Glossary name
- Select the Owner of the Glossary
- Note (optional)
- Select the supported languages.
- Assign this Glossary by selecting a project/database.
- Once done, click Create.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/13131/direct/1686542250908-image.png)
Add terms to your Glossary
- Open a Glossary
- You can add terms to your Glossary by: importing a TBX/CSV file, or add the term directly in Gridly.
Import terms
- Click
to import terms if you've already got a TBX/CSV file.
- Select the TBX/CSV file.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/13131/direct/1686545813444-Gridly_Interactive___Gridly.png)
Note
When importing a csv file, the header should be named based on the language codes. For example:
Add term directly in Gridly
- Click Add Term if you want to create new terms directly in Gridly.
- Enter the term and click Add.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/13131/3212262/add_term_final.gif)
Edit term details
Click on a term to open the Term details and edit term variation:
- Term
- Language
- Status - new, approved.
- Preferred
- Case sensitive
- Forbidden
- Match type - fuzzy, exact.
- Type - abbreviation, acronym, full form, phrase, short, variant.
- Part of speech - adjective, adverb, noun, verb
- Gender - feminine, masculine, neutral
- Number - plural, singular, uncountable.
- Domain - gambling, horror.
- Context
- Definition
- Note
Once done, click Save term.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/13131/3212266/Edit_term_details.gif)
Manage terms in a Glossary
Add/Remove terms in a language
Hover to a term and click to add a new term in the selected language. Similarly, click
and confirm to remove a term.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/13131/3212294/add_term_in_a_language.gif)
Approve terms
You can approve a term by clicking the status of the term and change it. To approve multiple terms, you can select terms and click to approve selected/all terms.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/13131/3212295/approve_terms.gif)
Export terms
- Open a Glossary, click
to export terms.
- Select the export file type: TBX, CSV, XLSX.
- Select languages to export.
- Select the optional options you would like to include in the exported file. If you exported the file in TBX format, you will be required to export all Optional options.
- Once done, click Export.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/13131/direct/1686544734224-image.png)
Search & Filter terms
Search for a Glossary by name using the search bar. Filter terms by created user, created date, last modified date, status, and last modified user.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/13131/direct/1686544992313-Gridly_Interactive___Gridly.png)
Delete terms
Delete terms by clicking the checkboxes to select the terms you want to remove, and then click .
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/13131/direct/1686545042192-Gridly_Interactive___Gridly.png)
Manage a Glossary
Change assigned Databases
- On the Glossary page, click on a Glossary to view the terms and which projects are assigned.
- Assign the Glossary to a new database or remove the current database in the Assign Project tab.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/13131/direct/1686545273530-image.png)
In the Glossary page, click to the right-hand side of the Glossary. From the drop-down list, you can rename, import terms, export terms, or delete the Glossary.
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/13131/direct/1686545307813-image.png)
Along with Glossaries, using Translation Memory (TM) can also improve the translation quality and speed up the translation process. Click here to learn more: Translation Memory (TM) Setup.