- What is Translation memory (TM)
- How does TM work in Gridly
- Creating TM
- Assigning TM to Projects
- Updating TM
- Exporting TM
- Cleaning TM
What is Translation memory (TM)
Translation memory (TM) is a common-source translation tool designed to reduce translation time and avoid duplicate effort. The TM page is unique to each company and displays all of the translation memories (TMX files) stored in your company area.
TM enables your projects to utilize existing translations, and to share common-source translation databases.
Note: Translation memory is a premium feature in Gridly and is available only under the Professional plan (click here for more information). Access to Translation memory (TM) is permission-based (refer to Roles and Manage Group).
How does TM work in Gridly
Gridly simplifies the work of translators by auto-filling language pairs into corresponding language columns when a new record of the source language matching with text stored in TM is created.
A translator should then only check whether the suggestion is ok and if so, then the text can be easily approved by clicking on the “Approve TM text” option in the context menu:
For existing records that match a language pair stored in TM of the project, Gridly makes suggestion once a translator starts editing the cell in the corresponding language column:
Creating Translation memory
To access the TM, click the settings icon next to your company name, and select Translation memory.
From the Translation memory page, select + Create TM at the top right of the page.
A new translation memory will appear. Rename the translation memory (currently “New TM”) as desired.
To import an existing TMX file, refer to Update TM.
To apply the translation memory to one or more specific projects, refer to Assign TM to a Project.
Fuzzy Matching Settings
Gridly enables you to choose 100% translation memory matches or 90% fuzzy matches.
When 100% matches are selected, the text needs to be exactly the same as a record that is stored in a translation memory to trigger a TM suggestion.
90% fuzzy matching allows Gridly to trigger TM suggestions also for texts that are 90% similar to source texts stored in TM by ignoring spaces, special characters, interpunction, or numbers.
To set up fuzzy matching, click on the arrow next to the title of your TM:
Assigning TM to Projects
TMs can be applied to all or selected projects. If a new project is created and no translation memory is selected, the project will use the Default TM and its source strings will automatically be filled with its existing translations.
To apply a translation memory to one or more specific projects, select the project from the drop-down list.
Repeat until all applicable projects are selected.
To remove a project from a TM, click the X icon.
Click Update TM to import an existing TMX file.
Select the file (the selected file must be a TMX file) and click Open.
Click the menu icon to the right-hand side of the TM you want to export, and select Export TM.
The TMX file will be downloaded to your local machine.
WARNING: This function erases all of the translation data within the selected TM and cannot be undone. We recommend exporting the TM to create a backup before cleaning (refer to Exporting TM).
Click the menu icon to the right-hand side of the TM you want to export, and select Clean TM.
The TM will be erased and a success message will be displayed once complete.
TIP: Click the Gridly logo in the top left corner to navigate back to Projects.