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Automation action: OpenAI Chat (formerly GPT-4o Chat)

Table of contents:

With the Automation action: OpenAI Chat, you can execute a wide range of tasks with OpenAI LLMs: Check profanity, translate strings, or create metadata for your websites. You can use data in Gridly to help obtain more accurate results.

Open AI models supported by Gridly include:

  • GPT-5.2 pro

  • GPT-5.2

  • GPT-5.1

  • GPT-5

  • GPT-5 mini

  • GPT-5 nano

  • GPT-5 pro

  • GPT-4o

  • GPT-4o mini

example open ai chat

If you are not familiar with creating an Automation, please view the following article: Creating an Automation. 

Install OpenAI Chat

  1. Click on the header to open Integrations.

  2. Open Automation actions tab.

  3. Select OpenAI Chat, then click Subscribe.

subscribe openai chat

Input API key for OpenAI

You need to supply your own API key for OpenAI. Please refer to this guide: Integration API key management.

Setup 

After creating the Automation, you need to configure the trigger and action. 

Add “Manual Record Trigger” trigger 

Click Add Trigger, then select “Manual Record Trigger” from the dropdown list. 

Add OpenAI Chat action

  • Click Add Step and select OpenAI Chat from the list of actions. 
  • Select API key: Select the API key you want to use for this action from the dropdown. If no API key is selected, the automation will use your primary OpenAI API key. If none exists, the automation will fail.
  • Select OpenAI model: Select which OpenAI model to use in this automation. Model cost and availability depend on the chosen OpenAI key.   
  • Description (optional): Provide a brief description for this trigger/action to help you identify it later (maximum 100 characters).

  • Input text: Enter a prompt with the value for the action.
  • Attach images to send with above prompt (optional): Select a File type column to create AI prompt using images. Please note that only image files in the selected column will be processed.
  • Result Column: Select a column for ChatGPT to generate the responses. Only text-based column types are accepted. 
  • Custom Options (optional): Click Custom Options to expand. If you are familiar with ChatGPT, there are some options to customize the chat result: ChatGPT edit model, Temperature, etc. Learn more here. 

Test Automation

  1. Switch the toggle on to turn on the Automation
  2. Click Test Automation. If your Automation is not turned on, Gridly will require that you turn on the Automation in the resulting pop-up message. Click on the toggle to turn on and select Test again.

Q&A

Does Gridly use my personal data to train OpenAI data?

No, we are using OpenAI API and do not opt-in to share data for training purposes. Your input data will not be learned by Open AI.

ChatGPT-3.5 will store your prompt for a maximum of 30 days for abuse and misuse monitoring purposes. The OpenAI API is SOC 2 Type 2 compliant. For detailed information, please following this article: https://openai.com/policies/api-data-usage-policies

What are tokens and how to count them?

According to OpenAI, tokens can be thought of as pieces of words. Before the API processes the prompts, the input is broken down into tokens. You can use this Tokenizer tool to calculate the number of tokens of your prompt. Here are some helpful rules of thumb for understanding tokens in terms of lengths:

  • 1 token ~= 4 chars in English

  • 1 token ~= ¾ words

  • 100 tokens ~= 75 words

Or

  • 1-2 sentence ~= 30 tokens

  • 1 paragraph ~= 100 tokens

  • 1,500 words ~= 2048 tokens