Jobs in Gridly TMS represent individual translation assignments for specific content you want to translate. A Job can be created from various file formats or directly from a View in Gridly CMS.

Each Job is automatically divided into Tasks based on the settings of its Category, making it easier to assign work to appropriate vendors. Jobs allow you to analyze the required effort and pre-translate content using translation memories and machine translation, helping you streamline your translation workflow.

Create a new Job

There are 2 ways to create Jobs:

• Uploading a file in Gridly TMS
• Pushing a Grid from Gridly CMS module to Gridly TMS

Create a Job by file uploading in Gridly TMS

1. Inside a Category, click Upload file.

2. Select a file from your computer to upload (supported file formats for Gridly TMS).
3. Job details:
   • Job name: Set as file name by default.
   • Description
   • Assignee
   • Due date
   • Priority
   • Target languages: Category's target languages will be selected by default.
   • File import settings: Each file type has its own import settings. You can customize how files are imported or simply use the default configuration.
4. Job workflow: Select a workflow (inherit from Category settings). The selected workflow determines how many Tasks will be generated and the steps they will progress through from start to finish. You can uncheck a workflow step to exclude it from the workflow.

5. Click Next to preview the Grid before importing. 
6. Click Complete. 
7. Wait for the process to finish. Click Manage job to see the newly created Job.

 

 

Create a Job by pushing a Grid from the CMS module

Only translation Grids (with language columns and dependencies) can be pushed from the CMS module to the TMS module.

1. In the Grid you want to push to TMS, click on theicon on the right-hand side toolbar.
2. Click Push to TMS.
3. Configure these settings:
   • Source language
   • Target languages: Each target language will create a Task for the Job.
   • Source status to import: Only records with the selected status will be pushed to TMS.
   • Select other columns (optional)
   • Select TMS Project
   • Select TMS Category
   • Select workflow: Select a workflow (inherit from Category settings). The selected workflow determines how many Tasks will be generated and the steps they will progress through from start to finish.
4. Click Push.

 

 

Export files from Jobs created by file uploading

To export files from a Job in Gridly TMS.

1. From Job list under Category, select the Job you want to export by clicking Job name.
2. Click.

3.  Select the file to export: Select whether you want to export export target files or download source file.
   • Export target files: Target files will include the source language content and one target language content. Configure the following settings: 
     • If target text empty: Select an option below
       • Replace with source text (default)
       • Leave blank
     • Select target languages: Select target languages to export. Gridly will generate a separate target file for each selected target language.
   • Download source file: This option allows you to download the source file which was used to create the Job.
4. Click Export.

Deliver Jobs to Gridly CMS

To deliver a Job back to Gridly CMS:

1. Open the Job you want to deliver.
2. Click the Deliver job button in the right corner.
3. If the delivery is successful, a notification will appear in the right corner. Click on the Grid name in the notification to go to the Grid in Gridly CMS.

Jobs delivered to Gridly CMS will not be imported to the Grid immediately. You can review the delivery to decide whether to import or reject it:

1. In your Grid, click theicon on the right-hand side toolbar.
2. Switch to the Pending deliveries tab.

3. In this tab, you will see the pending deliveries for each language. For each delivery, you can select one of these options:
   • Auto import: Clicking this button will immediately import the delivered content into the Grid.

• Manage import: Select this to review the delivered content. Click Import in the Review delivery screen to import content to the Grid.
• Reject: Select this to reject the delivery.

Localization export & import in Jobs

If you want to translate on another platform, you can export Jobs from Gridly TMS and import the final translations. Learn how in this guide.

Pre-Translation in Jobs

Pre-Translation is a beta feature that helps you auto-populate your Grid with matching Translation Memory entries and fill in the rest with Machine Translation. Learn how to use Pre-Translation in TMS Jobs.

Translation Analysis in Jobs

Translation Analysis gives you an overview of the effort needed to translate all Tasks in a Job. Learn how to use Translation Analysis in TMS Jobs.

Tag detection in Jobs

Tag detection automatically highlights tags in strings. In the TMS module, you can enable this feature for Jobs. Learn how to use Tag detection in TMS Jobs.

Set additional target length limit in Jobs

Set additional length limit for target texts inside a Job by character count or percentage. This will be applied for all Tasks under that Job. Learn how to set additional target length in Jobs.

Configure Job settings

1. Open a Job by clicking on its name.
2. Click on the button.

3. Here you can customize:
   • Job name
   • Description
   • Assignee
   • Due date
   • Priority
4. Click Save.