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Glossary

Table of contents:

A Glossary is a database containing single words or expressions related to a specific subject. Using a Glossary can help keep translations consistent and reduce translation time. 

A glossary consists of terms. When a term in the source language is detected, it will automatically be highlighted and shown in the suggestion pop-up. 

Setting up a Glossary in Gridly is easy, you can add terms and terms details manually or by importing a CSV/TBX file. 

This feature is available in all modules.

Using a Glossary

CMS module

Once a translator starts editing the cell in the target language column, every detected term will be highlighted and shown in the Glossary tab in the suggestion pop-up.  

  1. Use Shift+Tab to switch between Translation Memory and Glossary in the suggestion pop-up.
  2. Double click, or click image__1_.png to insert a term. 
 
 

CAT module

Detected terms are highlighted in both source and target segments. You can also view them in the CAT pane. Click Add Term to add a new term directly from the CAT pane.

 
 

Create a Glossary

Owner and Admin users have appropriate rights for managing Glossaries by default. To grant the ability for other custom roles, please refer to this article: Manage Company Roles. 

  1. From the Homepage, select Localization settings.
  2. Switch to the Glossary tab.
  3. Click Add Glossary to create a new Glossary.
  4. Enter the following information:
    • Glossary name
    • Select the Owner of the Glossary
    • Note (optional) 
    • Select the supported languages. 
    • Assign this Glossary by selecting a project/database.
  5. Once done, click Create. 

To rename, import terms, export terms, or delete a Glossaryc click mceclip0.png  to the right-hand side of that Glossary and select an option from the dropdown menu.

Add terms to your Glossary

You can add terms to your Glossary by: importing a TBX/CSV file, or add the term directly in Gridly.

Import terms
  1. Click mceclip4.png to import terms if you've already got a TBX/CSV file. 
  2. Select the TBX/CSV file.

When importing a csv file, the header should be named based on the language codes. For example: 

mceclip0.png

Add term directly in Gridly
  1. Click Add Term if you want to create new terms directly in Gridly.
  2. Enter the term and click Add. 

Edit term details 

Click on a term to open the Term details and edit term variation:

  • Term
  • Language
  • Status - new, approved.
  • Preferred
  • Case sensitive
  • Forbidden 
  • Match type - fuzzy, exact.
  • Type - abbreviation, acronym, full form, phrase, short, variant.
  • Part of speech - adjective, adverb, noun, verb
  • Gender - feminine, masculine, neutral
  • Number - plural, singular, uncountable. 
  • Domain - gambling, horror. 
  • Context
  • Definition
  • Note

Once done, click Save term.

Manage terms in a Glossary 

Add/Remove terms in a language

Hover to a term and click to add a new term in the selected language. Similarly, click  and confirm to remove a term.

Approve terms

You can approve a term by clicking the status of the term and change it. To approve multiple terms, you can select terms and click to approve selected/all terms.

Export terms

  1. Open a Glossary, click to export terms.
  2. Select the export file type: TBX, CSV, XLSX.
  3. Select languages to export.
  4. Select the optional options you would like to include in the exported file. If you exported the file in TBX format, you will be required to export all Optional options.
  5. Once done, click Export.

Search & Filter terms

Search for a Glossary by name using the search bar. Filter terms by created user, created date, last modified date, status, and last modified user.

Delete terms

Delete terms by clicking the checkboxes to select the terms you want to remove, and then click mceclip3.png.

Assigning glossaries

CMS module

Assigning Glossaries to a Database makes them available to all Grids within that Database.

  1. In a CMS Project, clicknext to the Database name.
  2. Select Settings and switch to the Localization setting tab.
  3. Click on Glossaries and choose the Glossaries you want to assign from the dropdown menu.
  4. Click Save.
 
 

TMS module

Assigning Glossaries to a Category makes them available to all Jobs within that Category.

  1. In a TMS Project, clicknext to the Category name.
  2. Select Settings and click Localization setup.
  3. Click on Glossaries choose the Glossaries you want to assign from the dropdown menu.
  4. Click Save.
 

Along with Glossaries, using Translation Memory (TM) can also improve the translation quality and speed up the translation process. Click here to learn more: Translation Memory (TM).